Exhibitor Hub

This page is your go‑to source for event details, deadlines, rules, and resources to help you have a successful Expo experience.

Event Details

Date: Saturday, April 25, 2026
Time: 9:00 a.m. – 2:00 p.m.
Location: Otterbein Community Center and Recreation Park, 13375 Welty Rd, Waynesboro, PA 17268

Why Exhibit?

• Showcase your business or organization to local residents and fellow businesses.
• Build brand awareness and generate quality leads.
• Connect with potential customers, partners, and community members in a fun, family‑friendly setting.

Resources (key links)

• Exhibitor Registration Link
• Exhibitor Information Packet (PDF)
• Business & Community Expo Policy (PDF)

Event Day – Saturday, April 25, 2026

• Exhibitor Check‑In & Move‑In: 7:30a.m. – 8:45a.m.
• 3-5pm on Friday, April 24, 2026
• Booths Fully Set Up By: 8:45 a.m.
• Expo Open to Public: 9:00 a.m. – 2:00 p.m.
• Exhibitor Move‑Out: 2:00 p.m. – 3:00 p.m.

Important Guidelines

• Exhibitors must be ready to greet visitors by 8:45 a.m.
• Early teardown (before 2:00 p.m.) is not permitted, as it negatively impacts the overall attendee experience. If exhibitors tear down before 2:00 p.m. (without prior approval) will not be permitted to participate the following year.
• Any special requests (electricity, placement considerations, etc.) must be submitted by the deadline communicated in your confirmation email.

What’s Included with Your Booth

Indoor Vendor Spaces

• One 6‑foot table with black skirt and two chairs included.
• Electric option available for an additional fee as listed on the registration form (limited availability)
• Non‑Profit: $150 | For Profit: $200 | Non‑Member: $300 | with Electric: $25 extra

Outdoor Vendor Spaces

• One 10’ x 10’ space with one 8‑foot table and two chairs included; exhibitor provides table covering and/or popup tent (if desired).
• For Profit: $150 | Non‑Profit: $100 | Non‑Member: $250 | Food Trucks: $100 (must have own generator)

Rules & Expectations

• Event is rain or shine; all exhibitor fees are non-refundable.
• Exhibitors must stay within assigned booth space and keep aisles clear.
• Professional conduct is required; no aggressive selling or disruptive behavior.
• Sound must be directed into your booth and kept at a reasonable level.
• Attendee data and privacy rules must be followed for any contact information provided.

Resources for Exhibitors

• Exhibitor Checklist (PDF)
• Exhibitor FAQ (PDF)
• Exhibitor Social Media Toolkit
• Attendee FAQ PDF (for you to share with your customers)
• Questions? Contact: Jackie Mowen: director@waynesboro.org